Position: Administrative Assistant
Location: Manama, Kingdom of Bahrain
Position Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide comprehensive administrative support, ensuring efficient operation of the office. Responsibilities will include managing Microsoft Office tasks, handling emails, maintaining calendars, managing filing systems, and answering phones. Additionally, basic accounting and purchasing tasks will be part of this role.
Key Responsibilities:
Microsoft Office Management:
•Create, edit, and format doents using Microsoft Word.
•Develop and maintain spreadsheets in Microsoft Excel.
•Prepare presentations in Microsoft PowerPoint.
Email and Calendar Management:
•Monitor and manage incoming and outgoing emails.
•Schedule and coordinate meetings and appointments.
•Maintain and update calendars for multiple team members.
Filing and Doent Management:
•Organize and maintain physical and electronic filing systems.
•Ensure doents are easily accessible and properly archived.
•Handle confidential and sensitive information with discretion.
Phone Answering and Customer Service:
•Answer and direct phone calls in a professional manner.
•Provide information and assistance to callers.
•Manage and route messages appropriately.
Basic Accounting and Purchasing:
•Assist with basic accounting tasks such as data entry, invoicing, and expense reporting.
•Process purchase orders and manage inventory.
•Liaise with vendors and suppliers to ensure timely delivery of goods and services.
Qualifications:
Education:Minimum of a bachelor’s degree in business administration, Management, or a related field.
Skills and Competencies:
•Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
•Strong organizational and time management skills.
•Excellent written and verbal communication skills.
•Ability to handle multiple tasks simultaneously and meet deadlines.
•Attention to detail and problem-solving skills.
•Basic understanding of accounting principles and purchasing procedures.
•Customer service-oriented attitude.
Experience:
•Prior experience in an administrative or office support role is preferred.
•Experience with basic accounting and purchasing is an advantage.
How to Apply:
Interested candidates should submit their resume to ***
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