An Executive Secretary performs many administrative support, organizational and customer service tasks to ensure the professionals they assist have all of the resources they need. Their duties and responsibilities include:
• Answering phones and directing the calls to the correct people
• Greeting visitors and directing them to the appropriate place
• Managing multiple or complex calendars for meetings, travel and personal commitments
• Making travel arrangements for in-office professionals and a special visitors
• Sitting in on meetings to take minutes
• Creating memos, reports and agendas as needed
• Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory
• Preparing financial statements, invoices, letters and statements
• Disseminating memos, reports and other information to relevant colleagues
Executive Secretaries need a variety of soft skills to provide the most comprehensive support they can. These skills and qualifications often include:
- minimum of 7 years of experience
- experience working in a business consulting
- ARABIC is a must
- Full-time position
• Excellent time management and organization skills, especially the ability to prioritize and multitask
• Effective and professional communication abilities, including being able to communicate with all levels of employees, vendors and clients or guests
• Professional writing capabilities, including emails, memos, letters and other industry-related reports, doents and correspondence
• Project management skills, like goal-setting, budget management and planning
• Great customer service and interpersonal skills
• Good computer skills, including basic troubleshooting skills and
• Familiarity with word processing software for creating and contributing to spreadsheets, drafting and sharing doents and creating engaging and informative presentations
• In-depth understanding of the industry or office they work in
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