We are actively looking for a dynamic and organized EMS Division Technical Coordinator to join our EMS division. This pivotal role involves spearheading the daily operations of the division, with a focus on effective communication and coordination between departments. As the EMS Division Technical Coordinator, you will
be responsible for managing orders, issuing quotations and offers, and providing vital support in tender submissions. The ideal candidate will possess strong attention to detail, excellent written and verbal communication skills, and a proven track record in similar roles.
1. Daily Administrative Support:
· Provide comprehensive administrative assistance to the EMS Division, ensuring efficient operations.
· Manage calendars, schedules, and appointments for the division and sales team members.
· Prepare and maintain important doents, reports, and presentations as required.
· Assist with record-keeping, filing, and data management to ensure accurate and organized doentation.
2. Tender Assistance:
· Collaborate with the sales team to gather and compile necessary information for tender submissions.
· Assist in the preparation, formatting, and submission of tender doents within specified deadlines.
· Coordinate with various internal departments to ensure accurate and timely completion of tender
requirements.
3. Communication and Networking:
· Serve as a point of contact for communication between the EMS Division and loc
companies.
· Foster strong relationships with stakeholders, customers, and partners to enhance collaboration and
business opportunities.
· Coordinate meetings, conference calls, and correspondence with external parties as needed.
4. Invoicing and Purchase Orders:
· Generate, review, and process invoices accurately, ensuring compliance with company policies and client
requirements.
· Prepare purchase orders and track their status throughout the procurement process.
· Collaborate with finance and accounts teams to reconcile billing and payment discrepancies.
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